Personal Assistants operate from a variety of different environments and encompass a wide range of roles. Whether working from a private residence or within a family office, Personal Assistants manage the daily scheduling, errand running, and ad hoc projects for and on behalf of a principal directly. Personal assistants may work independently or as part of a larger team. They may also report to a higher level domestic manager such as a House Manager or Chief of Staff, while some Personal assistants report directly to the principal.
Assisting with calendar planning, scheduling, travel coordination, and meeting logistics
Coordinating various private functions and events
Answering calls and responding to emails from vendors, contractors, staff members, and coworkers on various issues
Working in tandem with various other domestic staff
Preparing and tracking expenses, inventories, gifting, schedules, etc.
Impeccable attention to detail, meticulous in coordination and scheduling
Ability to exercise quick and accurate judgement on behalf of principal
Technologically savvy, able to manage and troubleshoot various communication and organizational platforms
Being a Chief of Staff / Chief Operating Officer
Family offices are generally run by a managerial level team leader often called the Chief of Staff or Chief Operating Officer. This role manages all personal aspects of the principal’s daily life and delegates tasks to additional domestic and family office team members. The Chief of Staff / Chief Operating Officer is responsible for the organization of all residences and the teams that directly manage them.
Managing the Family Office; acting as direct gatekeeper for the Principals
Hiring, terminating and training domestic staff
Coordinating all vendors, contractors, staff members, and business connections on behalf of the Principals
Implementing estate-wide systems including but not limited to, operating manuals, punch lists, household supply lists, etc.
Highly meticulous, ability to manage big picture and small details simultaneously Ability to exercise quick and accurate judgment and work well in high-stress, high-stakes environment
Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
Ability to manage executive / administrative and domestic teams, superb delegating skills required
Strong bookkeeping / accounting skills with the ability to formulate and adhere to budgets;
Hospitality, professionalism, and integrity are the pillars of Hire Society’s business model.