Being an Executive Assistant
Executive Assistants act as direct support to upper level management and C-suite executives. The role of an Executive Assistant often involves heavy and ever-changing calendar management, complete control of administrative functions of the office, and acting as professional gatekeeper to the Principal directly.
- Managing an ever-changing calendar, prioritizing and facilitating appointments
- Handling all logistics associated with meetings, appointments and conferences, etc.
- Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking
- Serving as all around gatekeeper to the principal
- Coordinating domestic and international travel for the principal. Corresponding with the other offices and staff members to ensure seamless transition between business and personal
- Creating business expenses reports and reconciling credit card statements
- Organizing and maintaining company files
- Exceptional organizational and time management skills and the ability to multi-task and prioritize work
- Computer and technology savvy with proficiency in Mac, PC and full Office Suite, Calendaring experience a MUST
- Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
- Flexibility in scheduling; willingness to work long hours and overtime as needed
- Ability to operate with a high level of integrity for handling sensitive issues and maintaining complete confidentiality