Executive Assistant

Being an Executive Assistant

Executive Assistants act as direct support to upper level management and C-suite executives. The role of an Executive Assistant often involves heavy and ever-changing calendar management, complete control of administrative functions of the office, and acting as professional gatekeeper to the Principal directly.

Core Responsibilities

  • Managing an ever-changing calendar, prioritizing and facilitating appointments
  • Handling all logistics associated with meetings, appointments and conferences, etc.
  • Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking
  • Serving as all around gatekeeper to the principal
  • Coordinating domestic and international travel for the principal. Corresponding with the other offices and staff members to ensure seamless transition between business and personal
  • Creating business expenses reports and reconciling credit card statements
  • Organizing and maintaining company files

Skillset Required

  • Exceptional organizational and time management skills and the ability to multi-task and prioritize work
  • Computer and technology savvy with proficiency in Mac, PC and full Office Suite, Calendaring experience a MUST
  • Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
  • Flexibility in scheduling; willingness to work long hours and overtime as needed
  • Ability to operate with a high level of integrity for handling sensitive issues and maintaining complete confidentiality

 

Hospitality, professionalism, and integrity are the pillars of Hire Society’s business model.