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Job Title: Executive Personal Assistant
 
Posted By: Giuliana Bianchini
Reference ID: EPA-90
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: New York City, NY US
Salary Offered: DOE
Potential For Bonus: Yes
Benefits: Potential for benefits package effective after 90 days; two weeks vacation and Metro card
Experience Req: 5-7+
 
Description:

Thriving E-Commerce company seeks an Executive Personal Assistant to support two Co-Founders. Job requires incredible organization for an ever-changing business calendar and complex schedule. This position is comprised of personal and executive responsibilities. The schedule consists of a five-day flexible workweek, Monday – Friday, roughly 8:30am-6:30pm with OVERRIDING flexibility for extended hours as needed and requested. Background in food and beverage and/or hospitality HUGE PLUS!

Job responsibilities include, but are not limited to:
• Managing complex and ever-changing calendars of Executives; facilitating all appointments
• Coordinating domestic and international travel and logistics; providing accurate detailed itineraries
• Serving as all around a gatekeeper; managing a high-volume of emails and messages
• Creating, formatting, and editing documents and any meeting materials
• Sourcing, training, and onboarding administrative staff
• Ensuring immaculate record-keeping and organization of files
• Assisting with planning and seamless orchestration of small to large-scale events
• Monitoring business expenses, preparing invoices, tracking payments
• Management and constant upkeep of contact database and related information
• Coordinating research projects, presentations, and special additional projects
• Carrying out special requests and related duties as needed
• Additional general Executive Personal Assistant duties as needed upon request
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Minimum 5 – 7+ years related experience working in a similar role for a C-Level Executive; ideally with a background in hospitality and/or food & beverage industry
• Bachelor’s degree from a 4-year accredited College or University preferred
• Excellent references required from both current and previous employers
• Detail oriented with exceptional organization and task management skills; superior client relationship management and incredible customer service skills a MUST!
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed in fast paced, dynamic environment
• Fast learner with ability to easily grasp and understand new concepts
• Incredibly tech and computer savvy; proficiency in both Mac and PC systems as well as iPhone but not limited to Microsoft Office, Internet and email, Drop Box etc.
• Polished, poised, and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime, 24/7 mindset
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage strong personalities and fast-paced environments
• Valid Driver’s License a PLUS; confident driver with zero point on license
• Legally able to work in the United States
 
 
Keywords:
 
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