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Job Title: Personal Assistant
 
Posted By: Alicia Kacinski
Reference ID: PA-125
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Bedford, NY US
Salary Offered: Competitive Salary, DOE
Potential For Bonus:
Benefits: Full benefits package
Experience Req: 3+
 
Description:

Private client seeks a proactive and forward-thinking Personal Assistant to assist with the continuous coordination, management of the family’s endeavors and household operations out of their residence in Bedford, NY. The schedule consists of a five-day workweek, Monday – Friday with flexibility to work longer hours as needed upon request. The ideal candidate is highly detail-oriented with exceptional communication skills to ensure seamless organization of the family’s life and overall household operations. A proactive mindset is essential to succeeding in this role. This position will require working out of the family’s home in Bedford and traveling to additional properties as needed and upon request.

Job responsibilities include, but are not limited to:
• Proactively managing the household and family calendar; scheduling appointments
• Handling all communication including drafting emails, answering phones, overseeing the mail, etc.
• Managing all vendors, projects, household upkeep, etc.
• Working in tandem with team to manage all vendor and contractor relationships including calendaring, accounts payable, project management, etc.
• General management and organization of residence, with attention to special projects as needed and per request
• Personal shopping, running errands, concierge work
• Serving as all-round gatekeeper to Principals
• Additional general Personal Assistant duties upon request
 
 
Requirements:

• Strong command of English language; outstanding written and verbal skills
• Minimum 3+ years related experience working in a similar role for a family
• Excellent references required from both current and previous employers
• Exceptional organizational skills and dedication to responsibilities; above and beyond attitude
• Strong time management skills and task prioritization; ability to handle multiple projects simultaneously
• Attention to detail; eagerness to execute tasks efficiently and exceed expectations
• Computer savvy with proficiency in both Mac and PC systems; strong knowledge in Microsoft Office
• Polished, poised, and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours, overtime, and additional days
• Valid Driver’s License; confident driver REQUIRED
• Legally able to work within the United States
 
 
Keywords:
 
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