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Job Title: Personal Assistant
Posted By: Forrest Barnett
Reference ID: PA-90
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: Palo Alto, CA US
Salary Offered: Dependent on Experience
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 3-5+

Private Palo Alto family seeks a dynamic, well-organized, experienced and competent Personal Assistant to provide direct support to the principals in all aspects of their personal lives. The position consists of a full time, Monday - Friday workweek, with overriding flexibility and availability to work extended hours and weekends as needed an upon request. The ideal candidate must be adept in all areas of organization, travel arrangements, calendaring, correspondence, planning events, and overseeing household staff. A 24/7 mentality with a “no task is too big or too small” attitude is required to succeed. This position will work in tandem with the principals’ Estate Manager and perform duties out of the home office.

Primary responsibilities include, but are not limited to:
• Maintaining a busy and ever-changing calendar with constant communication and follow-up
• Personal shopping, running errands, and concierge work
• Acting as a gatekeeper
• Handling all aspects of communication including emails and phone calls
• Managing and supervising household staff
• Managing all vendor and contractor relationships including calendaring, accounts payable, project management, etc.
• Coordinating private events for social / business gatherings
• Managing and coordinating all personal travel arrangements, both domestically and internationally
• General management and organization of residence, with attention to special projects as needed and per request
• Additional general Personal Assistant duties upon request

• Strong command of English language; outstanding writing and verbal skills
• Excellent references required from both current and previous employers
• 4-year degree from accredited university REQUIRED
• Minimum 3 – 5+ years related experience working in a similar role as a Personal Assistant for a private home or family
• MUST be comfortable working with children
• Detail oriented with exceptional organization and task management skills
• Experience working in high stress, fast-paced environments where the utmost discretion and confidentiality
• Incredibly tech and computer savvy; Proficiency in PC, Mac and Microsoft Office
• Flexibility in scheduling with willingness to work long hours and overtime as needed
• Proactive and driven attitude; willingness to succeed at all costs
• Providing 24/7 availability via email or phone on evenings and weekends
• Valid US passport, willing and able to travel domestically and internationally
• Legally able to work in the United States
Keywords: Personal Assistant
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