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Job Title: Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: PA-119
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: Greenwich & New York City, CT US
Salary Offered: Competitive Salary, DOE
Potential For Bonus: Yes
Benefits: 2 Weeks Paid Vacation
Experience Req: 5-7+
 
Description:

Private family seeks a dynamic and well-organized Personal Assistant to provide direct support to Executive Assistant in all aspects family personal life. This person must also be comfortable communicating and working directly with vendors and contractors as well as bookkeeping oversite. The position consists of a full time, Wednesday – Sunday workweek, with overriding flexibility and availability to work extended hours as needed an upon request. A 24/7 mentality with a “no task is too big or too small” attitude is required to succeed as the duties of the position are interchangeable with the principal’s daily responsibilities and obligations.

Primary responsibilities include, but are not limited to:
• Maintaining a busy and ever-changing calendar with constant communication and follow-up
• Personal shopping, running errands, and concierge work
• Acting as a gatekeeper
• Handling all aspects of communication including emails and phone calls
• Filing, scanning, organizing, and other administrative duties, both personal and professional
• Managing and supervising staff
• Managing all vendor and contractor relationships including calendaring, accounts payable, project management, etc.
• Coordinating IT oversite, troubleshooting issues as needed
• General management and organization of residence, with attention to special projects as needed and per request
• Additional general Personal Assistant duties upon request
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Bachelor’s degree from a 4 year College or University is a plus but not required
• Excellent references required from both current and previous employers
• Minimum 5 - 7+ years related experience working with a private or HNW family
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency
• High level of attention to detail; ability to catch all discrepancies on low and high level
• Computer savvy with proficiency in both MAC & PC systems, including Office, Internet, Social Media and email
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Valid Driver’s License REQUIRED; must have clean record
• Legally able to work within the United States
 
 
Keywords:
 
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