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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-83
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: Los Angeles, CA US
Salary Offered: $100,000 - $150,000 per year
Potential For Bonus: Yes
Benefits: Potential for full non-contributory benefits package, effective after 90 days of employment
Experience Req: 5-8+
 
Description:

Prominent Los Angeles Financial Executive seeks a personable and detail-oriented Executive Personal Assistant. This position consists of a weekend work schedule of Monday - Friday, with flexibility and willingness to work additional hours and days as needed upon request. This position requires the ability to thrive in a fast-past environment and to multi-task often while maintaining a strong sense of urgency. The ideal candidate must have experience in working for a C-level Executive in Finance and is willing to go above and beyond with excellent efficiency.

Job responsibilities include, but are not limited to:
• Managing a complex and ever-changing schedule with tremendous attention to detail
• Coordinating and scheduling all business meetings
• Arranging domestic and international travel and logistics; providing accurate detailed itineraries
• Proactively managing & prioritizing incoming & outgoing communications, including external/internal mailers, telephone calls, etc.
• Anticipating the needs of the Principal and adapting with short notice
• Creating, formatting and editing correspondence and any meeting materials in a timely manner
• Overseeing expenses such as reimbursement documents, purchase orders, and invoices
• Ensuring immaculate record-keeping and organization of files
• Following up on various activities to ensure completion and deadlines are met; including weekly reports, status updates, meeting follow-ups, requests for information, projects, programs, events, etc.
• Execution of all special requests, both business and personal, with ease in handling multiple simultaneous projects
• Additional general Executive Assistant duties as needed upon request
 
 
Requirements:

• Strong command of English language; outstanding written and verbal skills
• Minimum 5-8+ years related experience working in a C-Suite office for a Financial Company
• Minimum 4-year degree from accredited college or university is required
• Excellent references required from both current and previous employers
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Fast learner with ability to easily grasp and understand new concepts
• Strong common sense, is very conscientious, can pick up on queues and is sharply intuitive
• Strong flexibility as tasks and projects can require last minute changes and execution
• Incredibly tech and computer savvy; proficiency in both Mac systems and Dropbox
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Valid Driver’s License
• Legally able to work within the United States
 
 
Keywords:
 
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