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Job Title: Personal Assistant
 
Posted By: Forrest Barnett
Reference ID: PA-117
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: UES, NYC, NY US
Salary Offered: Competitive Salary, DOE
Potential For Bonus: Yes
Benefits: Full benefits package effective after 90 days of employment; 2-weeks paid vacation
Experience Req: 3-7+
 
Description:

Private individual seeks a dynamic and well-organized Personal Assistant to provide direct support to Mrs. in all aspects of her two small businesses and her personal life. Roughly 50% of the work will be focused on personal assistance and 50% will be professional. The businesses are in the home décor/design and custom stationary industries so an interest in and an eye for design is important. The ideal candidate must be adept in all areas of organization, calendaring, correspondence, sales & marketing, planning events, running errands, personal shopping, and overseeing household & showroom staff. This person must also be comfortable communicating and working directly with clients.

The position consists of a full time, Monday - Friday workweek, with overriding flexibility and availability to work extended hours and weekends as needed an upon request. The candidate must be a self-starter as the family travels for the summer while the candidate will remain working from NYC. A 24/7 mentality with a “no task is too big or too small” attitude is required to succeed as the duties of the position are interchangeable with the principal’s daily responsibilities and obligations. This position will work in tandem with the Lady of the Residence to perform duties out of her showroom or home.

Primary responsibilities include, but are not limited to:
• Maintaining a busy and ever-changing calendar with constant communication and follow-up
• Personal shopping, running errands, and concierge work
• Acting as a gatekeeper
• Handling all aspects of communication including emails and phone calls
• Assisting with sales, marketing, and customer service
• Filing, scanning, organizing, and other administrative duties, both personal and professional
• Accompanying pre-teens during domestic and international travel drop-offs & pick-ups
• Managing and supervising household staff
• Managing all vendor and contractor relationships including calendaring, accounts payable, project management, etc.
• Coordinating private events for social / business gatherings
• General management and organization of residence, with attention to special projects as needed and per request
• Additional general Personal Assistant duties upon request
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Excellent references required from both current and previous employers
• 4-year degree from accredited university REQUIRED
• Minimum 3 – 5+ years related experience working in a similar role as a Personal Assistant for a private home or family
• MUST be comfortable working with children and pre-teens
• Detail oriented with exceptional organization and task management skills
• MUST be a team-player with a “no task too big or too small” attitude
• Experience working in high stress, fast-paced environments where the utmost discretion and confidentiality
• Incredibly tech and computer savvy; Proficiency in Mac and Microsoft Office
• Flexibility in scheduling with willingness to work long hours and overtime as needed
• Proactive and driven attitude; willingness to succeed at all costs
• Providing 24/7 availability via email or phone on evenings and weekends
• Valid US passport, willing and able to travel domestically and internationally
• Legally able to work in the United States
 
 
Keywords: PA, Personal Assistant, Design
 
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