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Job Title: Executive Personal Assistant
Posted By: Sofia Ziegler
Reference ID: hiresociety.com
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Manhattan & Brooklyn, NY US
Salary Offered: $80,000 - $100,000 per year
Potential For Bonus: Yes
Benefits: 2-weeks paid vacation + Health Benefits
Experience Req: 5-8+

Luxury streetwear fashion company based in SoHo, Manhattan and Williamsburg, Brooklyn seeks a professional and proactive Executive Personal Assistant to support the Founder with day-to-day responsibilities. The position is Monday-Friday, roughly 8:30am to 6:30pm with OVERRIDING flexibility and willingness to work additional hours as needed upon request. This position requires 65% executive and 35% personal duties. The ideal candidate is extremely resourceful, acts as a team player, is meticulous with details and can multitask with ease. Candidate must have consecutive years of experience working for a C-level Executive and be comfortable operating in a fast-paced environment with 24/7 availability.

Primary responsibilities include, but are not limited to:
• Acting as a gatekeeper to the Founder and managing a high-volume of emails and messages
• Maintaining a busy and ever-changing calendar for business and personal matters; facilitating all appointments, meetings, and conference calls
• Attending all meetings, taking notes, initiating follow up, liaising with internal and external contacts and responding to outreach with excellent communication skills
• Arranging domestic and international travel and logistics; providing extensively detailed agendas and building complex itineraries
• Managing and reviewing company expenses
• Maintaining and organizing company and personal files with sensitivity to confidential information
• Serving as a liaison between multiple departments. Building professional relationships with internal and external team members
• Occasionally driving Founder to and from appointments, managing car parking and maintenance
• Occasionally overseeing the organization and coordination of personal residence
• Additional Executive Personal Assistant duties as needed upon request

• Strong command of English language; outstanding written and verbal skills
• Minimum 5 – 8+ years related experience working in a similar role(s)
• Minimum 4–year degree from accredited college or university is required
• Excellent references required from both current and previous employers
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Fast learner with ability to easily grasp and understand new concepts
• Strong common sense, is very conscientious, can pick up on queues and is sharply intuitive
• Strong flexibility as tasks and projects can require last minute changes and execution
• Incredibly tech and computer savvy; proficiency in both Mac systems and Dropbox
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Valid Driver’s License, comfortable driving in New York City as needed
• Legally able to work within the United States
Keywords: EPA-82
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