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Job Title: Administrative Assistant
Posted By: Sofia Ziegler
Reference ID: EA-32
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Upper East Side, New York City, NY US
Salary Offered: $100,000 - $150,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 6 months
Experience Req: 5-10+

Private family seeks experienced Adminstrative Assistant / Familly Office Assistant to assist in the overall household, travel, service, and financial responsibilities reporting in to a Senior Assistant and the Lady of the residence. This position is primarily located on the Upper East Side, roughly 8:30am – 6:00pm Monday through Friday with flexibility to be able to work extra hours when needed.

Job responsibilities include, but are not limited to:
• Assisting with calendar planning, scheduling, travel coordination, and meeting logistics
• Maintaining contacts and calendars, serving as a gatekeeper to the principal, answering phones and emails, responding to routine inquiries for information, managing databases and files, etc.
• Coordinating various events and entertaining functions
• Assisting with coordinating communication between the home and office as well as vendors and contractors etc.
• Assisting in meeting planning and any preparation work needed, including drafting agendas, research, calendar invites, invoices etc.
• Creating and running various reports as needed, such as gift logs, budgets, etc.
• Additional responsibilities pertaining to Administrative Assistant work as needed and requested

• Strong command of English language; both excellent verbal and written communication skills are a MUST
• Excellent references required from both current and previous employers
• Minimum 5 -10+ years related experience working as an Administrative Assistant in a similar field
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times; strong attention to detail a must
• Must possess a cool, energetic, hard working and emotionally mature personality; no task is too big or too small
• Must know how to work both independently and as part of a domestic team
• Adept in working in fast-paced, ever-changing environments where the utmost discretion and confidentiality are required
• Incredibly tech and computer savvy; proficiency in both Mac and PC Systems and programs such as Microsoft Office Suite (Outlook, Word, Excel) as well as iPhone
• Polished, poised and professional in both mindset and manor
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Valid Driver’s License and passport a plus
• Legally able to work within the United States
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