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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: PA-110
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Miami, FL US
Salary Offered: $120,000 - $175,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days; 2 weeks paid vacation
Experience Req: 5+
 
Description:

Private individual based in Miami, Florida seeks a professional and capable Executive Personal Assistant to support the Director of Venture Capital Firm with personal day-to-day responsibilities. This position consists of a five-day workweek of Monday through Friday, roughly 8:00am to 6:00pm with a need for OVERRIDING flexibility and a willingness to work additional hours upon request. The position will require the candidate to travel occasionally to their residence in NYC. The ideal candidate is organized, meticulous with details, and works well with others. The candidate must be adaptable and able to work well under pressure.


Job responsibilities include, but are not limited to:
• Overseeing multiple complex calendars (5+) and overlooking correspondence via email, phone, and mail
• Responding to all calls and emails in a timely manner
• Scheduling appointments, dinner reservations, and activities for the family
• Coordinating domestic and international travel arrangements with detailed itineraries
• Handling all correspondence and supervision of vendors and subcontractors for home and office renovations
• Planning parties and events; liaising with vendors, caterers, venues, and other service providers
• Coordinating communication with other household staff to ensure operations run smoothly
• Running errands; conducting personal shopping; procuring supplies and materials
• Completing special requests, projects, and related tasks
• Additional Executive Personal Assistant duties as needed and upon request

 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is REQUIRED
• Excellent references required from both current and previous employers
• Minimum 5+ years’ experience working within similar role(s) in finance industry or equally fast paced industry
• Exceptional organizational skills with attention to detail; prioritization and efficiency a must
• Ability to take ownership and problem solve is a must
• Computer and technology savvy with proficiency in MS Office and Google Suite
• Polished, poised, and professional in both mindset and manor: use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Must be willing to travel domestically and internationally; valid passport REQUIRED
• Valid Driver’s License; confident driver with zero points on license
• Legally able to work within the United States
 
 
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