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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-79
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: New York, NY US
Salary Offered: Competitive Salary, DOE
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 2-3+
 
Description:

Private family office based in New York City seeks a professional and proactive Executive Personal Assistant to support the Lady of the Residence with day-to-day responsibilities. This position consists of a five-day workweek of Monday through Friday, roughly 8:30am to 6:30pm with overriding flexibility for additional hours as needed. Visits to NJ residence year-round and visits to the Hampton’s in the summer are required. The ideal candidate is extremely organized, multitasks, acts as a team player, and is meticulous with details.


Job responsibilities include, but are not limited to:
• Maintaining a busy and ever-changing calendar for business and personal matters; facilitating all appointments, meetings, and conference calls
• Arranging domestic and international travel and logistics; providing accurate detailed itineraries
• Coordinating projects including home renovation and interior design
• Maintaining and organizing company files with sensitivity to confidential information
• Ability to be resourceful and track down information to prepare presentations for meetings
• Serving as a liaison between multiple departments and drafting professional correspondence
• Overseeing the organization and coordination of various residences
• Managing special projects as needed upon request
• Additional general Executive Personal Assistant duties as needed upon request
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is required
• Excellent references required from both current and previous employers
• Minimum 2-3+ years related experience working in a similar role(s)
• Experience working in interior design or at an architectural firm is a PLUS
• Exceptional organizational skills with attention to detail; prioritization and efficiency a must
• Computer and technology savvy with proficiency in both Mac and PC systems
• Polished, poised, and professional in both mindset and manor: use of utmost discretion at all times
• Ability to remain calm and composed during demanding periods – “thick skinned” personality with a real sense of urgency
• Proactive and motivated attitude; strong willingness to adapt to an ever-changing and fast-paced environment
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Valid Driver’s License; confident driver with zero points on license
• Legally able to work within the United States
 
 
Keywords:
 
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