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Job Title: Executive Assistant
Posted By: Sofia Ziegler
Reference ID: EPA-70
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: NYC, NY US
Salary Offered: $90,600 - $110,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5+

Prominent company seeks a motivated, energetic and well-organized Executive Assistant to support the Senior Executive and the Senior Executive Assistant with day-to-day responsibilities of seamlessly running all executive functions. The job requires excellent communication and time management skills. Position is based out of the company’s corporate office and maintains a workweek of Monday – Friday, roughly 8:30am – 7:00pm with flexibility and willingness to work additional hours as needed and upon request. The ideal candidate works with a consistent sense of urgency and possess impeccable attention to detail.

Responsibilities include, but are not limited to:
• Supporting Senior Executive and Senior Executive Assistant in any and all tasks
• Providing administrative support and managing given tasks to a timely completion
• Acting as a liaison with external and internal organizations
• Facilitating appointments, meetings, conference calls, and conference rooms
• Developing presentations and materials for internal and external meetings
• Coordinating international and domestic travel schedules as needed
• Proactively managing and tracking all incoming and outgoing communication including emails and phone calls; following-up when needed
• Maintaining filing system and electronic database
• Handling personal matters and special requests as needed upon request
• Working effectively independently and as part of a team
• Additional Executive Assistant duties as requested

• Minimum 4-year degree from accredited college or university is REQUIRED; Must be able to provide SAT scores and GPA
• Able to draft correspondence both electronic and physical; strong writing skills REQUIRED
• Minimum 5+ years related experience working as an Executive Personal Assistant to a C-level Executive
• Strong command of English language and communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Strong proficiency in Microsoft Office and PC and Mac iOS 10 and Salesforce a PLUS
• Fast learner with ability to easily work with a constant sense of urgency
• Demonstrated ability to operate in a high energy, fast paced environment while maintaining attention to detail
• Able to adhere to project timelines and meet scheduled deadlines
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
• Legally able to work in the United States for any employer
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