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Job Title: Chief of Staff
 
Posted By: Alicia Kacinski
Reference ID: COS-5
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: NYC, NY US
Salary Offered: Competitive Salary, DOE
Potential For Bonus: Yes
Benefits: Full benefits package effective after 90 days of employment; 2-weeks paid vacation
Experience Req: 7-10
 
Description:

Prominent New York City family seeks a professional, experienced, and discreet Chief of Staff to manage all aspects of the family’s personal life. This position operates out of a separate family office and manages all non-financial assets of the family estate including domestic staff members, multiple residences, aircrafts, etc. Effective communication, organization, and collaboration skills are required as daily tasks and priorities are constantly shifting. This position consists of a five-day workweek, Monday through Friday, roughly 8:00am to 6:00pm with a need for OVERRIDING flexibility and willingness to work additional hours as needed upon request.

The ideal candidate will have prior experience managing a large staff in multiple locations. The Chief of Staff must be comfortable with heavy calendar management and coordination of various moving parts inclusive of both principals, children, and staff members. The most successful candidate will be a team player operating with extreme flexibility and 24/7 on-call availability.

Responsibilities include but are not limited to:
• Managing the Family Office; acting as direct gatekeeper for the Principals
• Hiring, terminating and training domestic staff
• Coordinating all vendors, contractors, staff members, and business connections on behalf of the Principals
• Coordinating all communications between other offices, residences and various administrators
• Implementing estate-wide systems including but not limited to, operating manuals, punch lists, household supply lists, etc.
• Planning and assisting with regular entertaining for private & social events; ensuring seamless execution at events as needed and upon request
• Strong bookkeeping / accounting skills with the ability to formulate and adhere to budgets; negotiating vendor contracts
• Any and all additional Chief of Staff responsibilities as they arise and upon request
 
 
Requirements:

• Strong command of English language; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 7-10 years prior experience working for private families in a similar capacity as COS, COO, Estate Manager, etc.
• Knowledge & experience of HR practices; sourcing training, on-boarding, scheduling and managing a staff REQUIRED
• Exceptional organizational skills and dedication to responsibilities; proactive with an above and beyond attitude; dedication to the service and success of the principals
• Ability to exercise quick and accurate judgment and work well in high-stress, high-stakes environment
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
• Ability to manage executive / administrative and domestic teams, superb delegating skills required
• Highly meticulous, ability to manage big picture and small details simultaneously
• Adept in working in fast-paced, ever-changing environments where the utmost discretion and confidentiality are required
• Computer savvy with proficiency in both Mac and PC systems; excellent Mac and iPhone skills REQUIRED
• Polished, poised and professional in both mindset and manor
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Legally able to work for any employer in the United States
 
 
Keywords:
 
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