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Job Title: Junior Executive Personal Assistant
Posted By: Sofia Ziegler
Reference ID: EPA-76
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Long Island City, NY US
Salary Offered: $75,000 - $100,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days; 2 weeks paid vacation
Experience Req: 3+

Prominent New York City company seeks an energetic and proactive Junior Executive Personal Assistant to support the Chief Executive Officer with day-to-day responsibilities. This position will be based out of the company’s corporate office in Long Island City and consists of a five-day workweek of Monday through Friday, roughly 8:00am to 6:00pm with a need for OVERRIDING flexibility and a willingness to work additional hours upon request. The candidate must be able to work independently and as part of a team and can comfortably multi-task, prioritize, and switch gears as needed. The Junior Executive Personal Assistant will be working in tandem with the Senior Executive Personal Assistant.

Job responsibilities include, but are not limited to:
• Collaborating with the Senior Executive Assistant to complete tasks and projects on a day-to-day basis
• Managing an ever-changing calendar, prioritizing and facilitating appointments
• Arranging domestic and international travel and logistics; providing accurate detailed itineraries
• Managing company’s contact list and database
• Prioritizing and screening incoming and outgoing communications, including mail, telephone calls, reports, etc.
• Creating, formatting and editing correspondence, presentations and meeting notes with precision
• Preparing and processing expense reports
• Serving as all around gatekeeper to the Executive; serving as representative during events
• Ensuring immaculate record-keeping and organization of files
• Conducting industry research as requested per project
• Overseeing family’s primary and secondary residences; managing vendors and household staff
• Additional general Junior Executive Personal Assistant duties upon request

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is REQUIRED
• Excellent references required from both current and previous employers
• Minimum 2-3+ years related experience working in a similar role; architecture and/or arts interest a PLUS
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Strong proficiency in Microsoft Office and PC and Mac iOS 10; comfortable with Excel REQUIRED
• Fast learner with the ability to complete work efficiently with a sense of urgency
• Ability to analyze complex situations thoroughly in order to anticipate problems before they arise
• Demonstrated ability to operate in a high energy, fast paced environment while maintaining attention to detail
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Legally able to work within the United States
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