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Job Title: Executive Personal Assistant to CEO
 
Posted By: Sofia Ziegler
Reference ID: EPA-73
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Long Island City, NY US
Salary Offered: $90,000 - $125,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days; 2 weeks paid vacation
Experience Req: 5-10+
 
Description:

Prominent New York City company seeks a self-motivated, proactive and highly organized Senior Executive Personal Assistant to support the Chief Executive Officer with day-to-day responsibilities. This position will be based out of the company’s corporate office in Long Island City and consists of a five-day workweek of Monday through Friday, roughly 8:00am to 6:00pm with a need for OVERRIDING flexibility and a willingness to work additional hours upon request. The position will consist of 60% executive and 40% personal duties. The ideal candidate will be proactive and able to constantly anticipate and adapt to the needs of the Executive. The candidate will be working with the Junior Executive Personal Assistant on day-to-day tasks and projects.

Job responsibilities include, but are not limited to:
• Managing an ever-changing calendar, prioritizing and facilitating appointments
• Communicating with the Junior Executive Assistant to ensure operations are running smoothly
• Arranging domestic and international travel and logistics; providing accurate detailed itineraries
• Managing company’s contact list and database
• Prioritizing and screening incoming and outgoing communications, including mail, telephone calls, reports, etc.
• Creating, formatting and editing correspondence, presentations and meeting notes with precision
• Preparing and processing expense reports
• Serving as all around gatekeeper to the Executive; serving as representative during events
• Ensuring immaculate record-keeping and organization of files
• Conducting industry research as requested per project
• Overseeing family’s primary and secondary residences; managing vendors and household staff
• Additional Executive Personal Assistant duties upon request

 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is REQUIRED
• Excellent references required from both current and previous employers
• Minimum 3 - 5+ years related experience working in a similar role; architecture and/or arts interest a PLUS
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Strong proficiency in Microsoft Office and PC and Mac iOS 10; comfortable with Excel REQUIRED
• Fast learner with ability to easily work with a constant sense of urgency
• Ability to analyze complex situations thoroughly in order to anticipate problems before they arise
• Demonstrated ability to operate in a high energy, fast paced environment while maintaining attention to detail
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Legally able to work within the United States
 
 
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