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Job Title: Executive Personal Assistant to Creative Director
Posted By: Sofia Ziegler
Reference ID: EA-77
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: NYC, NY US
Salary Offered: $100,000 - $130,000 per year
Potential For Bonus: Yes
Benefits: Potential for benefits package effective after 90 days; two weeks vacation
Experience Req: 5+

Luxury cosmetic company based in New York City seeks a professional and proactive Executive Personal Assistant to support the Creative Director with day-to-day responsibilities to maintain confidentiality. This position consists of a five-day workweek of Monday through Friday, roughly 9:00am to 6:00pm with OVERRIDING flexibility and willingness to work additional hours as needed upon request. The position will require up to 15% travel. The ideal candidate multitasks, acts as a team player, and is meticulous with details. The ideal candidate must have experience working for a C-level Executive and flexibility with frequent, last-minute changes in schedule.

Job responsibilities include, but are not limited to:
• Acting as a gatekeeper to the Creative Director and managing a high-volume of phone calls and emails
• Maintaining a busy and ever-changing calendar for business and personal matters; facilitating all appointments, meetings, and conference calls
• Creating, formatting and editing correspondence, presentations and meeting notes with precision
• Arranging domestic and international travel and logistics; providing accurate detailed itineraries
• Preparing and processing expense reports through the company’s system
• Maintaining and organizing company files with sensitivity to confidential information
• Serving as a liaison between multiple departments
• Overseeing the organization and coordination of various residences
• Managing special projects as needed upon request
• Additional general Executive Assistant duties as needed upon request

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is PREFERRED
• Excellent references required from both current and previous employers
• Minimum 5+ years related experience working for a C-level Executive or similar role in the Cosmetic / Fashion industry is PREFERRED
• Exceptional organizational skills with attention to detail; prioritization and efficiency a must
• Computer and technology savvy with proficiency in both Mac and PC systems
• Polished, poised, and professional in both mindset and manor: use of utmost discretion at all times
• Energetic attitude; strong willingness to adapt to an ever-changing and fast-paced environment
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Valid passport required
• Valid Driver’s License; confident driver with zero points on license
• Legally able to work within the United States
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