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Job Title: Research Administrative Assistant
 
Posted By: Sofia Ziegler
Reference ID: EA-69
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: NYC, NY US
Salary Offered: $80,000 - $95,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5+
 
Description:

Prominent New York-based investment management firm seeks a proactive Research Administrative Assistant to provide administrative support to the Research Team consisting of ten Analysts. This position consists of a Monday through Friday work schedule, roughly 9:00am-6:00pm, with overriding flexibility for additional hours. The ideal candidate takes initiative and anticipates the needs of the team.

Job responsibilities include, but are not limited to:
• Managing multiple ever-changing calendars and schedules
• Planning and preparing for meetings and conference calls
• Coordinating travel arrangements; domestic and international travel with multiple itineraries
• Organizing and maintaining the company database
• Overseeing, completing and presenting multiple expense reports
• Maintaining the company’s contacts with an organized system
• Developing and sourcing research reports for the team
• Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking
• Managing special projects as needed and per request
• Additional general Research Administrative Assistant duties upon request; constant need for overriding flexibility and exceeding expectations
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is REQUIRED
• Excellent references required from both current and previous employers
• Minimum 5+ years related experience working as an Administrative Assistant or similar role
• Essential and fundamental research skills MAJOR PLUS
• Experience working in Finance Industry is PREFERRED
• Exceptional organizational and time management skills and the ability to multi-task and prioritize work
• Computer and technology savvy with proficiency in both Mac and PC systems including MS Office
• Polished, poised, and professional in both mindset and manor: use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Proactive attitude; strong ability to anticipate the needs of a team
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Valid Driver’s License; confident driver with zero points on license
• Legally able to work within the United States
 
 
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