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Job Title: Accounting Administrative Assistant
 
Posted By: Sofia Ziegler
Reference ID: EA-75
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: NYC, NY US
Salary Offered: $65,000 - $85,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 3-7+
 
Description:

Prominent New York-based investment management firm seeks a proactive Accounting Administrative Assistant to provide administrative support to the CFO, Head of Risk, Controller, Head of Operations as well as the Accounting team. This position consists of a Monday through Friday work schedule, roughly 9:00am-6:00pm, with overriding flexibility for additional hours. The ideal candidate possesses excellent communication skills and great follow through.


Job responsibilities include, but are not limited to:
• Managing a heavy and ever-changing calendar
• Coordinating meetings and preparing any necessary materials for the team
• Prioritizing and screening incoming and outgoing communications, including mail, telephone calls, reports, etc.
• Creating and maintaining spreadsheets and presentations with precision
• Arranging domestic and international travel and logistics; providing accurate detailed itineraries
• Preparing and processing expense reports
• Ensuring detailed record-keeping and organization of files for the CFO
• Additional general Administrative Assistant duties as needed upon request
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Minimum 4-year degree from accredited college or university is REQUIRED; Business degree a PLUS
• Excellent references required from both current and previous employers
• Minimum 3 – 7+ years related experience working as an Administrative Assistant or similar role(s)
• Exceptional organizational skills with attention to detail; prioritization and efficiency a must
• Computer and technology savvy with proficiency in both Mac and PC systems including MS Office
• Polished, poised, and professional in both mindset and manor: use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Strong willingness to adapt to an ever-changing and high-stress environment
• Valid passport required
• Valid Driver’s License; confident driver with zero points on license
• Legally able to work within the United States
 
 
Keywords:
 
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