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Job Title: Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-74
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Upper West Side, NY US
Salary Offered: $65,000 - $90,000 per year
Potential For Bonus: Yes
Benefits: Benefits stipend offered; 2 weeks paid vacation
Experience Req: 5+
 
Description:

Prominent New York City individual in the creative industry seeks an energetic and efficient Personal Executive Assistant to coordinate and organize all day-to-day activities. The job requires excellent time management skills and the ability to multi-task often. This position consists of a Monday through Friday work schedule, roughly 10:00am-6:00pm, with overriding flexibility for longer hours, remote work, and traveling. As many different hats will be worn in assuming this role, the ideal candidate must also be flexible with frequent, last- minute changes in schedule, as well as understand how to prioritize tasks of different urgency level in accordance to the Principals specific needs.

Primary responsibilities include, but are not limited to:
• Acting as an all-around gatekeeper for principals; answering phones and emails, tracking shipping and returns etc.
• Maintaining a heavy and ever-changing calendar; facilitating all appointments
• Arranging and facilitating daily business and personal appointments
• Coordinating extensive travel arrangements (domestic and international); traveling with Principal when needed
• Working with additional staff such as Housekeepers, Chef, Drivers, etc.
• Cat-sitting when needed
• Personal shopping, running errands, stock, and grocery level management
• Additional general Personal Executive Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
 
 
Requirements:

• Strong command of English language; outstanding written and verbal skills; Spanish MAJOR PLUS
• Excellent references required from both current and previous employers
• Bachelor’s degree required
• Minimum 5+ years related experience working in a similar role(s)
• Finale knowledge MAJOR PLUS
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Fast learner with the ability to easily grasp and understand new concepts
• Strong common sense, is very conscientious, can pick up on queues and is sharply intuitive
• Strong flexibility as tasks and projects can require last minute changes and execution
• Incredibly tech and computer savvy; proficiency in both Mac systems and Dropbox
• Must be comfortable with cats
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Valid Driver’s License
• Legally able to work within the United States
 
 
Keywords:
 
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