pixel
pixel pixel
     HOME  |  ABOUT US  |  SERVICES  |  CANDIDATES  |  CLIENTS  |  CURRENT POSITIONS  |  PRESS  |  PRODUCTS  |  CONTACT US
pixel
     
pixel
body
Job Title: Office Manager Assistant
 
Posted By: Sofia Ziegler
Reference ID: OM-13
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: New York City, NY US
Salary Offered: $65,000 - $85,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5+
 
Description:

Prominent New York-based investment management firm seeks a detailed-oriented Office Manager to provide administrative support to the Administration team. The ideal candidate must have excellent time management skills and the ability to multi-task often. This position consists of a Monday through Friday work schedule, roughly 9:00am-6:00pm, with overriding flexibility for longer hours and traveling.

Job responsibilities include, but are not limited to:
• Managing an ever-changing calendar and coordinating internal and external meetings
• Handling the day-to-day operations within the office and interacting with any employees or guests that come in
• Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking
• Planning conferences, meetings, presentations, and preparing any necessary materials
• Coordinating and executing private and corporate events
• Processing expense reports, budgets, and bookkeeping procedures
• Researching vendors and comparing their products and services
• Organizing and maintaining company files
• Managing special projects as needed and per request
• Overseeing new hire orientation, onboarding, and offboarding employees
• Additional general Office Manager duties upon request; constant need for overriding flexibility and exceeding expectations
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Bachelor’s degree REQUIRED
• Excellent references required from both current and previous employers
• Minimum 5+ years related experience working as an Administrative Assistant or similar role
• Exceptional organizational and time management skills and the ability to multi-task and prioritize work
• Computer and technology savvy with proficiency in MS Office
• Experience working in the Finance Industry PREFERRED
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Excellent phone etiquette and interpersonal communication skills
• Ability to operate with a high level of integrity for handling sensitive issues and maintaining complete confidentiality
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Valid Driver’s License; confident driver with zero points on license
• Legally able to work within the United States
 
 
Keywords:
 
Submit Your Resume to Apply Here

Back To Job Listings

 
 
body

_tweet Twitter HireSocietyNY

Check out our feature on Bloomberg with Pimm Fox from his March 11th episode of ‘Taking Stock. Click Here.

Testimonial

Coming soon...

 
_icon-facebook _icon-twitter
Site By BrainScanMedia.com, Inc. - A Web Solutions Company. David N Youdovin, David Youdovin, David Youdovin Hire Society, Hire Society, Hire Society NY, Hire Society Hamptons, Hire Society Staffing, David N. Youdovin, Youdovin, SocietyStaff, Household Staffing, Household Staffing, Domestic Staffing, Household Help, The Help Company, thehelpcompany, Lindquist Group, Thelindquistgroup, Pavillion Agency, Pavillionagency, The Calender Group, Thecalendergroup, Tristate Domestic, Tristatedomestic, Hearland Domestic Staffing, Heartlanddomesticstaffing, Regal Domestic, Regaldomestic, Royal Domestic, royaldomestic, Almartino Domestic Staffing, Celebritystaffing, Celebrity Staffing, Robin Kellner, Robinkellner, Estate Domestics, Estatedomestics, Sittercity, Nanny Authority, Nannyauthority, Care, Penelopes people, Nannies, Private Chefs, Personal Chefs, Socialite, Celebrity, Movie Star, Millionaire, Billionaire Club, Billionaireclub, Private Clubs, Membership club, Luxury lifestyle, Luxury, Luxe, Four Seasons Hotel, Quintessential, Soho House, sohohouse, Yacht Charter, Yacht Staffing, Yacht Crew, Private Jet Staffing, Pilot staffing, Exclusive, Staffing, Forbes, Mansion Staffing, Estate Management, Household Manager, Butler, Valet, Housekeeper, Executive Housekeeper, Ladies Maid, Private Gym, Private Trainer, Wallpaper Magazine, The Lady magazine, Theladymagazine, Vogue magazine, Vanity fair, Horse&hound, Horseandhound, The economist, Economist, Condenasttraveler, Conde naste traveler, Ex pat Hong Kong, Personal Chef for hire, Mychefdirect, Chauffeur, Driver, Security, Baby nurse, New York Domestics, Hampton Domestic, Hamptons Nanny, Hamptons Housekeeper, Hamptons Chef, Driver, Security, Personal Assistant, Assistant, House Manager, HouseholdStaffing.com, Household Staffing, Household, Staffing, Domestic, Butler, House Manager, Nanny, Youdovin, David Y, David N., David N. Youdovin, Butler's Brand, Butlers Brand