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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-73
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: Midtown Manhattan, NY US
Salary Offered: $100,000 - $125,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5-10+
 
Description:

Prominent New York City company seeks a proactive and extremely organized and detail-oriented Personal Executive Assistant to provide support to the Founder and CEO. The position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the principal and those in need of his time. The ideal candidate must be seasoned and experienced in working in an Executive Office, handling a wide range of administrative related tasks and be able to work independently and confidently under pressure.

Job responsibilities include, but are not limited to:
• Managing special projects as needed and per request
• Anticipating incoming emails and phone calls with proper call screening, forwarding, and message taking
• Overseeing internal and external correspondence; meetings, presentations, and reports
• Maintaining a busy and ever-changing calendar
• Coordinating heavy domestic and international travel for CEO and family with detailed itineraries
• Scheduling meetings and appointments; ensuring CEO has all relevant materials
• Creating business expenses reports and reconciling credit card statements
• Organizing and maintaining company files
• Providing administrative support to marketing team
• Additional general Executive Assistant duties upon request; constant need for overriding flexibility and exceeding expectations
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Bachelor’s degree REQUIRED
• Excellent references required from both current and previous employers
• Minimum 5 - 10+ years related experience working as an EPA or similar role
• Exceptional organizational and time management skills and the ability to multi-task and prioritize work
• Computer and technology savvy with proficiency in MS Office
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Ability to operate with a high level of integrity for handling sensitive issues and maintaining complete confidentiality
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Domestic traveling may be required
• Valid Drivers License; confident driver with zero points on license
• Legally able to work within the United States
 
 
Keywords:
 
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