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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-71
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Los Angeles, CA US
Salary Offered: $80,000 - $90,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5-7+
 
Description:

Husband and wife Co-Founders of a luxury, energy life coaching practice seeks a confident and reliable Executive Personal Assistant to serve as primary liaison both in person and virtually online. This is a full-time, remote position with roughly 85% executive and 15% personal work. This position will require to work in office or in residence as needed upon request approximately 30% of the time. The ideal candidate will provide 24/7 on-call support to both Principals for personal and business matters. The role requires the ability to prioritize and complete multiple tasks in a skillful and timely fashion. The ideal candidate must be polished, positive, and extremely reliable. The candidate must be resourceful, proactive, and a problem solver, willing to take on any challenges with a “can-do” attitude.

Responsibilities include but are not limited to:
• Acting as an all-around gatekeeper for principals; answering phones and emails, tracking shipping and returns etc.
• Organizing invoices, updating and managing a database and email admin
• Liaising with VIP clients, book keeper, tech person and business development person
• Coordinating and executing events
• Booking and managing all travel arrangements both internationally and domestically
• Assisting with calendar planning, scheduling, and follow-ups
• Executing personal projects as needed upon request
• Maintaining company web page and database
• Preparing and submitting expense reports and invoice approval
• Work alongside principal and other staff in office to create a cohesive, seamless work environment
• Overseeing vendors and contractors for any repairs or maintenance
• Any additional tasks relating to Executive Personal Assistant / Office Manager role as needed and upon request
 
 
Requirements:

• Strong command of English language; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 5 –7+ years related experience working as an Executive Personal Assistant / Estate Manager in a similar role
• Bachelor’s degree from a 4-year College or University required
• Exceptional organizational skills and dedication to responsibilities; above and beyond attitude; proactive and driven attitude with a desire to succeed at all costs
• Available on-call 24/7; flexibility in scheduling with willingness to work long hours as needed
• Expert in both Mac and PC Systems and programs Microsoft Office Suite
• Knowledge of Ontraport and Spreadsheets MAJOR PLUS!
• Must possess a cool, calm, easy-going and down to earth personality
• Detail oriented with meticulous organization, task management and communication skills
• Self-motivated and proactive and able to work independently as well as collaboratively in both a domestic and executive setting
• Valid Driver’s License; confident driver with zero points on license; access to own personal car
• Authorized to work within the United States
 
 
Keywords:
 
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