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Job Title: Executive Personal Assistant
 
Posted By: David N. Youdovin
Reference ID: EPA-64
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: New York, NY US
Salary Offered: $60,000-$80,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days; 2 weeks paid vacation
Experience Req: 3-5+
 
Description:

Prominent New York City based family seeks a motivated and well-organized Executive Personal Assistant to oversee and assist with day-to-day responsibilities of seamlessly running all executive and personal functions of the calendar and logistics for the Family Office. Heavy emphasis is placed on communication and travel coordination. This position includes coordination and interaction with the Principal as well as other team members. This is a Full-Time position, Monday through Friday, roughly 8:30am-6:00pm with a constant need for overriding flexibility and 24/7 on-call availability.

Job responsibilities include, but are not limited to:
• Assisting with calendar planning, scheduling, travel coordination, and 
meeting logistics
• Coordinating various private functions and events
• Assisting with coordinating communication between other offices, the residence and other administrators, etc.
• Answering calls and responding to emails from vendors, contractors, staff members, and coworkers on various 
issues
• Assisting in meeting planning and any preparation work needed, including drafting agendas, etc.
• Working in tandem with a large domestic staff including childcare coordination to ensure all responsibilities are carried out
• Preparing and submitting expense reports
• Miscellaneous additional Executive Personal Assistant responsibilities as needed and requested
 
 
Requirements:

• Strong command of English language
• REQUIRED Bachelor’s degree from an accredited 4 year College or University
• Excellent references required from both current and previous employers
• Minimum 3-5+ years related experience working as an EPA / Personal Assistant
• Ability to exercise quick and accurate judgment and work well in high-stress, high-stakes environment
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to 
anticipate problems before they arise
• Strong attention to detail and excellent organization skills
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times
• Adept in working in fast-paced, ever-changing environments where the utmost discretion and confidentiality are required
• Computer savvy with proficiency in both Mac and PC systems; excellent Mac and iPhone skills REQUIRED
• Polished, poised and professional in both mindset and manor
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Authorized to work within the United States
 
 
Keywords: NYC, EPA, Family Office
 
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