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Job Title: Personal Executive Assistant
 
Posted By: Sofia Ziegler
Reference ID: PA-87
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: Franklin Lakes, NJ US
Salary Offered: $55,000-$65,000 per year
Potential For Bonus:
Benefits: No benefits package is offered
Experience Req: 3+
 
Description:

Prominent Chief Executive Officer seeks an organized, motivated, and efficient Personal Executive Assistant to serve as primary gatekeeper and professional assistant from the Family Office in Franklin Lakes, NJ. This position requires a great amount of collaboration working in tandem with the gentleman’s Executive Assistant, who is based out of the Executive Office. The ideal candidate will be proactive and self-starter with a “no task is too big attitude”. This is a full-time position with a workweek of Monday – Friday, from approximately 9:00am – 5:00pm, with overriding need for flexibility and longer hours as needed and upon request.

Responsibilities include but are not limited to:
• Maintaining contacts and calendars; scheduling for both personal and business matters
• Serving as a gatekeeper to the principal; answering phones and emails, tracking shipping and returns etc.
• Running personal errands and completing personal shopping and gifting on behalf of the principals
• Arranging travel and completing detailed expense reports; confirming meetings and creating itineraries for trips encompassing all aspects of accommodation, meals, venues, entertainment, etc.
• Editing and proofreading sensitive documents on a timely basis; maintaining medical, insurance, membership and philanthropic records; tracking and renewing accurate expiration dates in advance of their expiration
• Maintaining all finance records; creating or maintaining recordkeeping and data management systems
• Any and all additional Personal Executive Assistant / Family Office Assistant responsibilities as they arise and upon request
 
 
Requirements:

• Strong command of English language; both verbal and written
• Excellent references required from both current and previous employers
• Minimum 4-year degree from accredited college or university is REQUIRED
• Minimum 3 + years related experience working as a Personal Assistant in a similar field
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times
• Demonstrated ability to operate in a high energy, fast paced environment while maintaining attention to detail
• Must possess a “can-do” personality, where no task is too big or too small
• Computer savvy with proficiency in Mac and PC, as well as Microsoft Office Suite
• Polished, poised and professional in both mindset and manor
• Flexibility in scheduling; willingness to work long hours as needed
• MUST be comfortable working around dogs
• Valid Driver’s License REQUIRED
• Legally able to work within the United States
 
 
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