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Job Title: House Manager / Family Assistant
Posted By: Forrest Barnett
Reference ID: PA-86
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: Setauket, NY US
Salary Offered: $41,600-$50,000 per year
Potential For Bonus: Yes
Benefits: No benefits package is offered
Experience Req: 3+

Private Long Island family seeks a proactive, responsible, organized and detail-oriented House Manager / Family Assistant to assist with the coordination, management, and maintenance of their estate, as well as assisting with the day to day needs of the family. The candidate will also coordinate the schedule and assist with the care of the family’s two school-aged children. The position is, Live-Out and consists of approximately 4 working days per week, approximately 12:00pm-6:00pm with a constant need for overriding flexibility as needed. This individual will act as gatekeeper to the family and organize various aspects of their life as well as proactively keep the household running smoothly. The role requires the ideal candidate to be a motivated self-starter and possess a “no task is too big or small” attitude.

The family consists of Mr., Mrs., their two children and their dog. Aesthetics and functionality of the residence is paramount, so this individual must be able to quickly gain an understanding of the family’s preferences. Management of one part-time Housekeeper and all vendors is a large part of the role. Organizational skills are required as inventory, calendar management, and procuring supplies are a part of the role. Driving children to and from appointments, sports, and school events, household supply procurement and general shopping, occasional cooking for the children, and additional necessary errands. The candidate must have exceptional time management, leadership, and prioritization skills in order to efficiently assist with the running of the residence.

Job responsibilities include, but are not limited to:
• Serving as an all-around gatekeeper to the principals
• Personal shopping, stock procurement, and running errands
• Demonstrating a hands-on approach to daily house maintenance with the ability to assist the principals and housekeeper with hands-on tasks
• Ensuring the residence is in pristine guest-readiness condition at all times
• Willingness to accommodate last minute requests as needed
• Managing all vendor and contractor relationships
• Oversight of all deliveries, renovation projects and general maintenance of the residence; making client aware of any necessary repairs or purchases that are beyond the scope of the household staff
• Overseeing and assisting with the proper care of fine art, furnishing, and wardrobe
• Willingness to directly interact with the children as well as driving them as needed
• Assisting in the care of an 8 month-year-old poodle lab mix including feeding, walking, and general grooming as needed
• Any additional House Manager duties as needed upon request

• Strong command of English language; superb communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 3+ years related experience working in a similar role for a private estate or family
• Bachelor’s degree from an accredited 4-year College or University STRONGLY PREFERRED
• Exceptional organizational skills and dedication to responsibilities; above and beyond attitude
• Flexibility in scheduling with willingness to work long hours; as well as moving from a 4-day into a 5-day schedule if the needs of the role expand
• Polished, poised, and professional; strong time management skills and task prioritization
• Incredibly hands on approach to managing the household as well as willingness to work directly with school-aged children
• Possessing an eye for detail and organizational skills, aesthetically-minded
• Technology savvy with proficiency in Mac operating systems
• Must be comfortable providing moderate pet care for one medium sized dog; provide walks, feeding, and general pet care responsibilities
• Valid Driver’s License with clean driving record and zero points on license; with personal vehicle
• Legally able to work within the United States
Keywords: Personal Assistant, Family Assistant, House Manager
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