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Job Title: Executive Assistant
 
Posted By: Sofia Ziegler
Reference ID: EA-38
Live In/Out: Live-Out
Industry: Executive
Job Type: Full Time
Location: Santa Monica, CA US
Salary Offered: $125,000-$150,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days + 401K
Experience Req: 8-15+
 
Description:

Prominent Los Angeles-based executive seeks a hungry and driven Executive Assistant to support him in the day-to-day responsibilities of seamlessly running his executive functions. The position’s primary responsibility will be calendar management and overseeing all research prior to client meetings. Additional support to the executive including screening and responding to telephone calls, coordinating travel arrangements, setting appointments and arranging meetings, as well as, organizing and distributing materials will be required. This position will also include managing and completing special projects, processing invoices, other various personal and/or clerical duties. This is a Full-Time position, Monday through Friday, roughly 9:00am-7:00pm with a constant need for overriding flexibility and 24/7 on-call availability. No travel will be required for this role.

Job responsibilities include, but are not limited to:
• Overseeing ever changing calendar and managing both Personal and Executive scheduling for the CEO
• Assisting with calendar planning, scheduling, travel coordination, and 
meeting logistics
• Coordinating various corporate office functions and events
• Assisting with coordinating communication between other offices, the corporate office, etc.
• Answering calls and responding to emails from vendors, residents, and coworkers on various 
Issues
• Creating and running various reports as needed, such as occupancy and portfolio reports, etc.
• Assisting in meeting planning and any preparation work needed, including drafting agendas, etc.
• Preparing and submitting expense reports on a monthly basis
• Miscellaneous additional responsibilities such as ordering and setting up food and beverages for 
larger group/team meetings, and other duties as assigned
• Additional Executive Assistant duties as needed and requested
 
 
Requirements:

• Strong command of English language; excellent written and verbal skills
• Bachelor’s degree from an accredited 4 year College or University
• Excellent references required from both current and previous employers
• MINIMUM 8-15+ years related experience working as an Executive Personal Assistant REQUIRED
• Experience in the entertainment industry a MAJOR PLUS
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
• Strong attention to detail and excellent organization skills
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times
• Adept in working in fast-paced, ever-changing environments where the utmost discretion and confidentiality are required
• Computer savvy with proficiency in both Mac and PC systems
• Polished, poised and professional in both mindset and manor
• MUST be able to work alongside co-assistants; excellent at self-motivating and being proactive, while also working exceptionally alongside others
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Legally able to work within the United States
 
 
Keywords:
 
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