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Job Title: Personal Assistant / House Manager
Posted By: Sofia Ziegler
Reference ID: EPA-34
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: Greenwich, CT US
Salary Offered: $90,000-$140,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5-7+

Private Greenwich family with children seeks an experienced, driven and “all-hands-on-deck” Personal Assistant / House Manager to support the gentleman of the residence and his family. The Personal Assistant's primary responsibilities will be to assist with the day-to-day responsibilities of seamlessly running their residences. This is a Full-Time position, Monday through Friday, roughly 9:00am-7:00pm with a constant need for overriding flexibility. The ideal candidate must be willing to travel at times with the client to their additional residences to assist with the family’s needs. While traveling, private accommodation will be provided.

Job responsibilities include, but are not limited to:
• Overseeing a domestic staff on a daily basis
• Assisting with calendar planning, scheduling, travel coordination, and meeting logistics
• Coordinating various corporate office functions and events
• Answering calls and responding to emails from vendors, residents, and co-workers on various issues
• Assisting in meeting planning and any preparation work needed, including drafting agendas, calendar invites, invoices etc.
• Maintaining contacts for executive and household management; overseeing vendors and contractors as needed
• Preparing and submitting expense reports on a monthly basis
• Additional responsibilities such as ordering and setting up food and beverages for larger group/team meetings, and other duties as assigned

• Strong command of English language
• Bachelor’s degree from an accredited 4-year College or University REQUIRED
• Excellent references required from both current and previous employers
• Minimum 5 - 7+ years related experience working as an Personal Assistant in a similar field; prior experience in the music industry a PLUS
• Ability to exercise quick and accurate judgment; ideally thick-skinned and able to manage difficult personalities
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times; strong attention to detail a must
• Adept in working in fast-paced, ever-changing environments where the utmost discretion and confidentiality are required
• Computer savvy with proficiency in both Mac and PC systems
• Polished, poised and professional in both mindset and manor
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Valid Driver’s License required with access to personal car; confident driver
• Valid Passport required; willing to travel as needed to many additional residences
• Legally able to work within the United States
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