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Job Title: Personal Assistant
 
Posted By: Annie Whitney
Reference ID: PA-65
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: Palm Beach, FL US
Salary Offered: $65,000-$75,000 per year
Potential For Bonus: Yes
Benefits: Full health benefits package effective after 90 days
Experience Req: 5-10+
 
Description:

Private family seeks a self-motivating, pro-active, fast-thinking and savvy Personal Assistant to directly support the Lady of the Residence. The position consists of a 5-day schedule, Monday-Friday, approximately 9am – 5pm, with overriding flexibility and availability to work extended hours and weekends when necessary. A 24/7 mentality with a “no task is too big or too small” attitude is required as this is a team environment.

This position will perform duties out of the principal’s home office alongside another assistant and various other household staff. Must be adept in all areas of organization, travel arrangements, calendaring, and correspondence. The ideal candidate will be have a knowledge of maintenance and repairs with the ability to talk to vendors, as well as a keen eye for design and have the aesthetic ability to help decorate houses as needed.

The ideal candidate must be a fast-thinking, quick-learning and well-rounded individual with a desire to succeed at all costs and the flexibility to assume a role where no two days may be alike. This candidate must be self sufficient and able to self-motivate in representing the owner in meeting the needs of tenants on a regular basis. The ideal candidate must be seamlessly able to troubleshoot unforeseen situations and diagnose problems responding quickly and efficiently.

Job responsibilities include, but are not limited to:
• Maintaining a busy and ever-changing calendar with constant communication and follow-up
• Serving as all-around gatekeeper to the principals including drafting emails, answering phones, overseeing the mail, etc.
• Conducting research for special projects and upon special request
• Overseeing additional members of the domestic staff to ensure high performance and output
• Ensuring overall organization throughout the home and office by spearheading processes, systems and check-lists, while managing their upkeep from afar
• Additional general Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Excellent references required from both current and previous employers
• Four year degree from accredited university REQUIRED
• Minimum 5 - 10 + years related experience working in a similar role(s) within a private home and/or private office
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• FAST learner with ability to easily grasp and understand new concepts
• Incredibly tech and computer savvy; proficiency in both Mac and PC systems, including but not limited to Office, Excel, Internet, and Outlook, etc.
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work additional hours as needed and upon request
• Valid Drivers License; confident driver with zero points on license; willing and able to drive as needed
• Must be able to lift 20-30 lbs
• Legally able to work within the United States for any employer

 
 
Keywords: PA, Personal Assistant
 
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