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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EA-22
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: Flatiron, New York City, NY US
Salary Offered: $100,000-$150,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 10+
 
Description:

Prestigious luxury fashion brand seeks an Executive Personal Assistant to support a Senior Vice President. Job requires incredible organization for an ever-changing business calendar and complex schedule. This position is comprised of personal and executive responsibilities. The schedule consists of a five-day workweek, Monday – Friday, roughly 8:30am-8:00pm with OVERRIDING flexibility for extended hours as needed and requested.

Job responsibilities include, but are not limited to:
• Coordinating research projects, presentations, and special additional projects as needed and per request
• Maintaining a busy and ever-changing calendar with constant communication and follow-up
• Assisting with planning, set-up, organization and seamless orchestration of small to large-scale events
• Monitoring business expenses, managing all required travel itineraries, etc.
• Handling special requests and related duties as needed
• Management and constant upkeep of contact database and related information
• Handling personal errands when necessary
• Coordinating mass mailings, managing correspondence outlets via email and snail mail
• Additional general Executive Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Bachelor’s degree from a 4 year College or University
• Excellent references required from both current and previous employers
• Minimum 10+ years related experience working as an Executive Assistant for a C-Level Executive; ideally with a background in fashion
• Detail oriented with exceptional organization and task management skills; superior client relationship management and incredible customer service skills a MUST!
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed in fast paced, dynamic environment
• Fast learner with ability to easily grasp and understand new concepts
• Incredibly tech and computer savvy; proficiency in both Mac and PC systems as well as iPhone and Blackberry systems, including but not limited to Office, Internet and email, Drop Box, SalesForce, etc.
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime, on call via Blackberry/iPhone 24/7
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Valid Drivers License a PLUS; confident driver with zero point on license
• Valid Passport REQUIRED; willing and able to travel both domestically and abroad
• Legally able to work in the United States
 
 
Keywords:
 
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