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Job Title: Receptionist
 
Posted By: Sofia Ziegler
Reference ID: EA-58
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: Downtown, New York City, NY US
Salary Offered: $50,000-$65,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 3-5
 
Description:

Prominent Corporation seeks a Receptionist to join their team and serve as the face and first impression representative of the organization for all internal and external clients. In this role, the receptionist is a direct partner to the support functions and supports the Human Resource Team to ensure office operations; appearance and events are effectively executed and maintained. The position consists of a five-day schedule, Monday through Friday, roughly 9:00 am-6:00 pm with a one hour lunch break. Must be able and willing to work additional hours if required. Dress code for this position is business professional The ideal candidate for this role maintains the utmost professionalism, superior customer service, is able to anticipate client needs for all office events and is able to manage ad hoc projects as needed.
Responsibilities include, but are not limited to:
• Serve as the first point of contact for all visitors and direct them to the person or people they are scheduled to meet. Ensures VIP service is provided for all internal executives and external clients
• Proactively manages all logistics and partners with support staff to ensure all critical business meetings have a VIP experience throughout. Follows and updates pre-event checklist
• Supports HR to plan and execute employee engagement events, budgets and calendar
• Maintain calendars for all conference rooms and proactively resolves and schedule conflicts. Partners with IT to ensure all AV needs are met
• Coordinate meetings and other office events as requested
• Answer incoming phone calls and direct to appropriate person or department; screen incoming phone calls as appropriate and transfer as necessary
• Postmark outgoing mail and deliver to mailroom; pick up any incoming mail and sort as required
• Prepare overnight/courier deliveries as requested. Ensure mail room is stocked with appropriate shipping supplies
• Inventory office, break room and kitchen supplies on a weekly basis. Replenish on a daily basis or as often as necessary
• Ensure all common areas are clean, neat and organized. This includes: front lobby, conference rooms, mailroom and break rooms
• Be proactive during down time and ask other departments if they need any assistance
 
 
Requirements:

• Associates or Bachelor degree from an accredited college or university REQUIRED
• Minimum 3-5 years of Receptionist or Administrative Assistant experience in a corporate environment
• Strong command of English language and communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Highly proficient in MS office applications: Outlook, Word, Excel, Power Point
• Must have extremely polished phone etiquette skills
• Must have a strong work ethic and be reliable and dependable
• Build positive and professional working relationships with employees, clients and vendors
• Able to effectively multi-task and handle multiple projects with minimal supervision
• Exercise sound judgment when making decisions and willing to ask if unsure
• Be resourceful and able to work efficiently even if given very little direction and information
• Strong Attention to Detail skills
• Good problem solver and creative thinker
• “Can-do” attitude and pro-active
• Legally able to work in the United States for any employer
 
 
Keywords:
 
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