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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-40
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: Midtown, New York City, NY US
Salary Offered: $85,000-$100,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days + 401K
Experience Req: 5-10+
 
Description:

Contemporary and chic fashion brand seeks an Executive Personal Assistant to support the C – level executive leader of the fashion industry. The position requires incredible organization for an ever-changing business calendar and complex schedule. This position is based out of the company’s corporate office and maintains a workweek of Monday – Friday, roughly 8:30am – 6:00pm with flexibility and willingness to work additional hours as needed and upon request.

Responsibilities include, but are not limited to:
• Maintain contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements
• Handle logistics associated with meetings, appointments and conferences, etc.
• Proactively manage and prioritize incoming and outgoing communications, including external/internal mail, telephone calls, reports, etc.
• File and organize communications to ensure smooth and timely flow of information in and out of the office; consolidate information from multiple sources to facilitate supervisors’ review
• Create, format and edit correspondence and presentations with precision and minimal direction
• Make travel arrangements and complete detailed expense reports; confirm meetings and create itineraries for trips
• Maintain & track expenses maintaining budget and attending monthly reviews
• Follow up on various activities to ensure closure, completion and deadlines are met; may include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc.
• Create & maintain organized office filing systems for supervisors & self
• Work independently on specific projects as assigned as well as working in tandem with a Personal Assistant based out of the individual’s home
• Prepare reports and overviews for key meetings
• Additional Executive Personal responsibilities as needed and upon request
 
 
Requirements:

• Bachelor’s degree from a 4 year College or University REQUIRED
• Minimum 5-10+ years related experience as an Executive Assistant or Executive Personal Assistant
• Previous experience in Fashion is a plus but not required
• Excellent references required from both current and previous employers
• Superb communication skills, both written and verbal
• Proficiency in both Microsoft Office and Mac iOS 10, as well as iPhone and Blackberry systems
• Utmost discretion in all aspects of the job; both business and personal
• Able to adhere to project timelines and meet scheduled deadlines
• Detail oriented with exceptional organization and task management skills
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
• Valid passport; willing to travel both domestically and internationally as needed
• Legally able to work in the United States for any employer
 
 
Keywords:
 
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