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Job Title: Executive Assistant
Posted By: Sofia Ziegler
Reference ID: EA-47
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: NYC, Midtown, NY US
Salary Offered: $75,000-$85,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days + 401K
Experience Req: 4-6+

Prominent Luxury fashion brand seeks an Executive Personal Assistant to support the administrative needs of the Senior Vice President of US. Job requires incredible organization for an ever-changing business calendar and complex schedule, as well as travel coordination, expense processing, office management and meeting coordination. Position is based out of the company’s Midtown corporate office and maintains a workweek of Monday – Friday, roughly 8:30am – 5:30pm with flexibility and willingness to work additional hours as needed and upon request. This role also collaborates with other administrative assistants and members of the Executive Committee.

Responsibilities include, but are not limited to:
• Maintain contacts and calendar, appointment scheduling, departmental meetings, conference arrangements and resolve scheduling conflicts
• Handle comprehensive domestic and international travel arrangement with detailed itineraries
• Communicate and liaise with the team to properly inform calendar and project management
• Proactively manage and prioritize incoming and outgoing communications, including external/internal mail, telephone calls, reports, etc.
• File and organize communications to ensure smooth and timely flow of information in and out of the office; consolidate information from multiple sources
• Create and compile detailed PowerPoint presentations for Senior management and general meetings
• Compile, send, and oversee the Northern America Leadership mailbox
• Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
• Prepare accurate expense reports through ExpenseVisor; Process invoices through accounts payable system
• Create & maintain organized office filing systems and act as administrator for timekeeping for the supported VPs’ teams
• Handle distribution of mail, copying, faxing, and major filing projects
• Work independently on specific projects as assigned
• Prepare reports and overviews for key meetings
• Additional Executive Assistant duties as requested


• 4 year degree from accredited college or university
• Minimum 4 – 6+ years related experience as an Executive Assistant or Executive Personal Assistant
• Previous retail environment experience is preferred
• Excellent references required from both current and previous employers
• Superb communication skills, both written and verbal
• Proficiency in Microsoft Office with an emphasis on Word, Excel and PowerPoint, as well as PC and Mac systems
• Utmost discretion in all aspects of the job; both business and personal
• Able to work both independently and as part of a team
• Detail oriented with exceptional organization and multi tasking skills
• Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
• Valid passport; willing to travel both domestically and internationally as needed
• Legally able to work in the United States for any employer

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