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Job Title: Executive Assistant
 
Posted By: Sofia Ziegler
Reference ID: EA-54
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: New York City, NY US
Salary Offered: $80,000-$110,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5+
 
Description:

Prominent New York-based Real Estate Development firm seeks an energetic and efficient Executive Assistant to provide administrative support to CEO / founder of the firm. The job requires excellent time management skills and the ability to multi task often. This position consists of a Monday through Friday work schedule, roughly 9am-6pm, with overriding flexibility for longer hours.

The ideal candidate will have experience working in formal and informal settings, where the position ranges with responsibilities from the grandiose to the minuscule, and no task is too big or too small. As many different hats will be worn in assuming this role, the ideal candidate must also be flexible with frequent, last- minute changes in schedule, as well as understand how to prioritize tasks of different urgency level in accordance to the principals specific needs.

Primary responsibilities include, but are not limited to:

• Serving as all around gatekeeper to principal
• Responsible for heavy business and personal calendar management
• Responsible for incoming and outgoing electronic correspondence
• Arranging and facilitating daily business and personal appointments
• Providing meeting support including logistics and audio set up
• Coordinating additional staff to ensure seamless flow-of-day
• Managing contacts information and creating custom reports as needed
• Coordinating extensive travel logistics (domestic and international)
• Coordinating vendors for repairs and maintenance and maintain oversight
• Additional general Executive Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
 
 
Requirements:

• Strong command of English language; outstanding written and verbal skills
• Excellent references required from both current and previous employers
• Bachelor degree required
• Minimum 5+ years related experience working in a similar role(s)
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
• Fast learner with ability to easily grasp and understand new concepts
• Strong common sense, is very conscientious, can pick up on queues and is sharply intuitive
• Strong flexibility as tasks and projects can require last minute changes and execution
• Incredibly tech and computer savvy; proficiency in both Mac systems as well as iPhone, including but not limited to Office, Internet and email, bill pay, etc.
• Strong organization and planning skills
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Valid Drivers License; confident driver with zero points on license and owns a car
• Legally able to work within the United States
 
 
Keywords:
 
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