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Job Title: Executive Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: EPA-65
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: New York, NY US
Salary Offered: $80,000-$90,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5-7+
 
Description:

Prominent New York-based Asset management firm seeks a proactive and extremely organized and detail-oriented Personal Executive Assistant to provide managerial assistance to a Portfolio Manager (PM). The position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the principal and those in need of his time. The ideal candidate must be seasoned and experienced in working in an Executive Office, handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, ability to manage and operate in a fluid environment, being resourceful and knowing how to navigate in a corporate environment will also be critical to success in this position.

Job responsibilities include, but are not limited to:
• Managing special projects as needed and per request
• Answering phone calls with proper call screening, forwarding, and message taking
• Maintaining a busy and ever-changing calendar as well as keeping track of the calendar for earnings calls which may include proving press releases, transcripts, estimates and research reports to the PM
• Monitoring business expenses, managing all required travel itineraries, etc.
• Acting as liaison with brokers, banks and investor relation representative
• Aiding other assistants when necessary and making sure there is adequate coverage always
• Producing and distributing correspondence
• Personal Assistant duties include: running errands; such as picking up dry cleaning and merchandise for family members, scheduling personal appointments, organizing charity events and attending events for setup and supervision
• Additional general Executive Assistant duties upon request; constant need for overriding flexibility and exceeding expectations
 
 
Requirements:

• Strong command of English language; outstanding writing and verbal skills
• Bachelor’s degree REQUIRED
• Excellent references required from both current and previous employers
• Minimum 5 - 7+ years related experience working as an EPA or similar role
• Exceptional organizational and time management skills and the ability to multi-task and prioritize work
• Computer and technology savvy with proficiency in MS Office
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Flexibility in scheduling; willingness to work long hours and overtime, on-call evenings and weekends to work remotely
• Ability to operate with a high level of integrity for handling sensitive issues and maintaining complete confidentiality.
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Valid Drivers License; confident driver with zero points on license
• Legally able to work within the United States
 
 
Keywords:
 
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