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Job Title: Personal Assistant
Posted By: Sofia Ziegler
Reference ID: PA-73
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: New York, NY US
Salary Offered: $35,000-$45,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 1-2+

Private Luxury New York Based Company seeks an energetic and efficient Personal Assistant to provide daily administrative support to the CEO/Chairman, facilitating the efficient operation of the organization. This position consists of a Monday through Friday schedule, roughly 9am-5pm, with OVERRIDING flexibility for longer hours and traveling. The responsibilities of this role include organization and coordination of home operations, procedures, and resources to facilitate effectiveness and efficiency for the private life of the CEO. The ideal candidate will proactively work with the Senior Executive Assistant in New York offices, where responsibilities from the grandiose to the minuscule, and no task is too big or too small.

Job responsibilities include, but are not limited to:
• Maintaining CEO/Chairman's personal calendars including scheduling appointments, internal/external meetings, and conference calls
• Coordinating CEO/Chairman's professional and personal travel itineraries, flights, hotel accommodations, car transportation and other travel needs
• Drafting and editing correspondence, communications, presentations and other documents on behalf of CEO/Chairman
• Completing monthly expense reconciliation, credit card and out of pocket expenses
• Serving as liaison with internal staff at all levels, supporting other Senior Management staff on other projects.
• Preparing agendas for meetings, briefing materials and presentations as needed.
• Overseeing multiple household staff and projects within CEO/Chairman's estate, working closely and directly with NY assistant
• Personal shopping for holidays and events, coordinate memos, shipping and returns to department stores and boutiques
• Additional general Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations

• Strong command of English language; outstanding written and verbal skills
• Excellent references required from both current and previous employers
• Bachelor degree required
• Minimum 1 - 2+ years related experience working in a similar role(s)
• Exceptional organizational skills and dedication to responsibilities; strong problem-solving skills, prioritization and team player a MUST
• Fast learner with ability to easily grasp and understand new concepts
• Incredibly tech and computer savvy; proficiency in both Mac systems as well as iPhone, including but not limited to Office, Internet and email, bill pay, etc.
• Willingness to take on any role
• Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
• Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
• Child-friendly and pet-friendly; must be comfortable working in a home with children and animals
• Valid Drivers License; confident driver with zero points on license and owns a car
• Legally able to work within the United States
Submit Your Resume to Apply Here

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