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Job Title: Personal Assistant
 
Posted By: Forrest Barnett
Reference ID: PA-70
Live In/Out: Live-Out
Industry: Domestic
Job Type: Temp To Perm
Location: Malibu, CA US
Salary Offered: $75,000-$100,000 per annum, prorated
Potential For Bonus: Yes
Benefits: Full non-contributory benefits package
Experience Req: 3-5+
 
Description:

Private New York based philanthropic couple seeks an organized, experienced, and efficient Personal Assistant to work with them for a minimum 6-month period in their Malibu estate. There is potential for the position to become permanent should the couple decide to move to the West Coast more full-time. The Personal Assistant's primary responsibilities include functioning in a support role relating to overseeing vendors and staff as well as taking on additional projects as needed. This position consists of a five-day workweek, Monday to Friday 9:00am to 5:00pm, with a constant need for overriding flexibility and inclusive of weekends and lengthier travel when needed. The ideal candidate must be willing to travel at times with the client at their request to their secondary residences in New York City or in the Hamptons.

Job responsibilities include, but are not limited to:
• Maintaining the residence for guest readiness at all times
• Assisting with calendar planning, scheduling, travel coordination, and 
meeting logistics
• Coordinating various events and entertaining functions
• Assisting with coordinating communication between the home and office as well as vendors and contractors etc.
• Answering calls and responding to emails from vendors, principals, staff members and co-workers on various issues
• Assisting in meeting planning and any preparation work needed, including drafting agendas, calendar invites, invoices etc.
• Maintaining contacts for personal and household management; overseeing vendors and contractors as needed
• Liaising with the account to organize payroll and household budgets
• Additional responsibilities pertaining to Personal Assistant work as needed and requested
 
 
Requirements:

• Strong command of English language; both verbal and written; fluent in Spanish a PLUS
• Excellent references required from both current and previous employers
• Minimum 3 - 5+ years related experience working as an Personal Assistant / Family Assistant in a similar field
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to 
anticipate problems before they arise
• Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency required at all times; strong attention to detail a must
• Must possess a cool, calm, easy-going and down to earth personality, where no task is too big or too small
• Willingness and ability to drive principals to appointments and meetings
• Computer savvy with proficiency in Mac, as well as Microsoft Office Suite
• Ability to execute research projects and provide organized and coherent data
• Polished, poised and professional in both mindset and manor
• Flexibility in scheduling; willingness to work long hours and overtime as needed
• Willing and able to work in a home with pets; pet-care required for middle-aged dog
• Valid Driver’s License required; confident driver
• Valid Passport required; willing to travel as needed
• Legally able to work within the United States
 
 
Keywords: Personal Assistant, Live-Out, Malibu
 
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