pixel pixel
Job Title: Executive Assistant
Posted By: Sofia Ziegler
Reference ID: EA-55
Live In/Out: Live-Out
Industry: Corporate
Job Type: Full Time
Location: Los Angeles, CA US
Salary Offered: $60,000-$80,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 5+

Business Management Group seeks an Executive Assistant to serve as primary gatekeeper and professional assistant to Managing Partner. This position requires incredible organization for ever-changing business and personal calendars as well as complex schedules. This is a full time position with regular workdays Monday – Friday, from 8:00am–6:00pm, approximately.

Responsibilities include but are not limited to:
• Maintaining contacts and calendars, appointment scheduling, departmental meetings, and conference arrangements
• Execution of all special requests, both business and personal, with ease in handling multiple simultaneous projects
• Handling logistics associated with meetings, appointments and conferences, etc.
• Proactively managing & prioritizing incoming & outgoing communications, including external/internal mailers, telephone calls, etc.
• Filing & organization to ensure smooth & timely flow of information in and out of the office
• Making travel arrangements and complete detailed expense reports; confirming meetings and creating itineraries for trips
• Maintaining & tracking expenses, crafting comparison reports using various financial software, etc.
• Following up on various activities to ensure completion and deadlines are met; including weekly reports, status updates, meeting follow-ups, requests for information, projects, programs, events, etc.
• Identifying & implementing best practices throughout work processes; standardizing usage throughout merchandising team
• Working independently on specific projects as assigned
• Facilitating new employee set-up; ordering and managing all office supplies
• Additional Executive Assistant responsibilities as needed and upon request

• Strong command of English language; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 5+ years related professional experience
• Experience working as an Executive Assistant / Office Manager in a similar role
• Exceptional organizational skills and dedication to responsibilities; above and beyond attitude; superior client relationship management and incredible customer service skills
• Flexibility in scheduling with willingness to work long hours as needed
• Excellent references required from both current and previous employers; must have longevity in previous roles
• Proficiency in both Microsoft Office and Mac OSX, as well as iPhone, Blackberry and related technologies
• Utmost discretion in all aspects of the job; both business and personal
• Detail oriented with exceptional organization and task management skills
• Dedication to responsibilities; proactive and driven attitude with a desire to succeed at all costs
• Valid passport, available for occasional travel
• Authorized to work within the United States
Keywords: Los Angeles, California, Executive
Submit Your Resume to Apply Here

Back To Job Listings


_tweet Twitter HireSocietyNY

Check out our feature on Bloomberg with Pimm Fox from his March 11th episode of ‘Taking Stock. Click Here.


Coming soon...

_icon-facebook _icon-twitter
Site By BrainScanMedia.com, Inc. - A Web Solutions Company. David N Youdovin, David Youdovin, David Youdovin Hire Society, Hire Society, Hire Society NY, Hire Society Hamptons, Hire Society Staffing, David N. Youdovin, Youdovin, SocietyStaff, Household Staffing, Household Staffing, Domestic Staffing, Household Help, The Help Company, thehelpcompany, Lindquist Group, Thelindquistgroup, Pavillion Agency, Pavillionagency, The Calender Group, Thecalendergroup, Tristate Domestic, Tristatedomestic, Hearland Domestic Staffing, Heartlanddomesticstaffing, Regal Domestic, Regaldomestic, Royal Domestic, royaldomestic, Almartino Domestic Staffing, Celebritystaffing, Celebrity Staffing, Robin Kellner, Robinkellner, Estate Domestics, Estatedomestics, Sittercity, Nanny Authority, Nannyauthority, Care, Penelopes people, Nannies, Private Chefs, Personal Chefs, Socialite, Celebrity, Movie Star, Millionaire, Billionaire Club, Billionaireclub, Private Clubs, Membership club, Luxury lifestyle, Luxury, Luxe, Four Seasons Hotel, Quintessential, Soho House, sohohouse, Yacht Charter, Yacht Staffing, Yacht Crew, Private Jet Staffing, Pilot staffing, Exclusive, Staffing, Forbes, Mansion Staffing, Estate Management, Household Manager, Butler, Valet, Housekeeper, Executive Housekeeper, Ladies Maid, Private Gym, Private Trainer, Wallpaper Magazine, The Lady magazine, Theladymagazine, Vogue magazine, Vanity fair, Horse&hound, Horseandhound, The economist, Economist, Condenasttraveler, Conde naste traveler, Ex pat Hong Kong, Personal Chef for hire, Mychefdirect, Chauffeur, Driver, Security, Baby nurse, New York Domestics, Hampton Domestic, Hamptons Nanny, Hamptons Housekeeper, Hamptons Chef, Driver, Security, Personal Assistant, Assistant, House Manager, HouseholdStaffing.com, Household Staffing, Household, Staffing, Domestic, Butler, House Manager, Nanny, Youdovin, David Y, David N., David N. Youdovin, Butler's Brand, Butlers Brand