pixel
pixel pixel
     HOME  |  ABOUT US  |  SERVICES  |  CANDIDATES  |  CLIENTS  |  CURRENT POSITIONS  |  PRESS  |  PRODUCTS  |  CONTACT US
pixel
     
pixel
body
Job Title: House Manager / Personal Assistant
 
Posted By: Sofia Ziegler
Reference ID: PA-55
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: NYC, Gramercy, Southampton, NY US
Salary Offered: $85,000-$150,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days + 401K
Experience Req: 7-10+
 
Description:

Prominent Gramercy-based family, with two children, seeks an experienced and professional House Manager / Personal Assistant to oversee and manage the family’s various residences and assist the Lady of the Residence with all of her personal endeavors. This position will consist of a five-day flex schedule from 9:00am-6:00pm in residence, however, the candidate must understand the need to be available and on call 24/7. Although there will be set hours in the house, the expectation is that the candidate will work the remotely as needed. This is a full-time, live-out position with need for overriding flexibility with hours and scheduling, as well as occasional travel to the family’s additional residences and worldwide.

The ideal candidate will have ample prior experience managing multiple high-net-worth estates, preferably with hotel management experience. A background in working in the fashion or arts world is strongly preferred, as the Lady and Gentleman are avid art collectors.

As a House Manager, the candidate will be responsible for managing all NYC and Southampton staff, with a strong emphasis on organization and property maintenance, while the family is in-residence and during the off-season. This candidate must also be able to work seamlessly alongside a large domestic team as well as working in tandem with additional Executive and Personal Assistants.

As a Personal Assistant to the Lady of the Residence, the candidate will be responsible for all calendaring and scheduling as it pertains to appointments, social events, travel arrangements, and wardrobe management, while also responsible for maintaining the children’s schedules to an extent. This may include: coordinating school activities, sports, play dates, doctors’ appointments, and assisting with homework.

Primary duties include, but are not limited to:
• Scheduling and managing the calendar for all facilities maintenance (ie. monthly/quarterly/annual inspections of elevator, air conditioning systems, etc.)
• Liaison between all contractors, architects, and decorators amongst all properties
• Overseeing the delivery of furniture and other decorative items that have been ordered for the residences
• Consulting with the accountant weekly and on an as need basis to ensure that all bills and staff are being paid
• Personal shopping, wardrobe management, running errands, and concierge work
• Managing all vendor and contractor relationships including calendaring, accounts payable & project management
• Answering calls and responding to emails from vendors, residents, and co-workers on various issues
• Assisting with calendar planning, scheduling, travel coordination, and 
meeting logistics for principals and children
• Light pet care for family’s two dogs; feeding, walking, administering medication, scheduling vet appointments
• Working closely with the event planner on all event production for social events or dinner parties
• Working with the travel agent and private pilot to coordinate all travel arrangements
• Supervising repairs and renovations within the home, as well as additional home-related projects
 
 
Requirements:

• Strong command of English language; conversational or FLUENCY IN SPANISH OR PORTUGUESE MUST; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 7– 10+ years related experience working in a similar role for a private home or family; hotel management experience a MAJOR PLUS
• Background and astute understanding of fashion, arts, or another creative industries REQUIRED
• Exceptional organizational skills and dedication to responsibilities; must be able to manage a team of people while juggling multiple other tasks
• Flexibility in scheduling with willingness to work long hours and overtime as needed; must be on call 24/7 with the expectation that you will be working fixed hours in the house and the remainder of the time working remotely from home as needed
• Experience working in high stress, fast-paced environments where the utmost discretion and confidentiality are required
• Able to work well with challenging personalities; must know how to work both independently and as part of a domestic team as you will be managing the staff at both residences
• Computer savvy with proficiency in both Mac and PC systems, including Office, Internet, email, and smart phones
• Adept in operating smart home technology, HVAC, elevator maintenance and accompanying systems
• MUST be willing and able to work around, and care for pets of all breeds, shapes and sizes (i.e. walking, feeding, administering medicine, scheduling vet appointments;) two French Bulldog puppies in residence
• Valid Driver’s License a plus; clean driving record with zero points
• Valid Passport required; willing and available to travel with the family both domestic and abroad as needed
• Legally able to work within the United States
 
 
Keywords: Gramercy, Southampton, House Manager
 
Submit Your Resume to Apply Here

Back To Job Listings

 
 
body

_tweet Twitter HireSocietyNY

Check out our feature on Bloomberg with Pimm Fox from his March 11th episode of ‘Taking Stock. Click Here.

Testimonial

Coming soon...

 
_icon-facebook _icon-twitter
Site By BrainScanMedia.com, Inc. - A Web Solutions Company. David N Youdovin, David Youdovin, David Youdovin Hire Society, Hire Society, Hire Society NY, Hire Society Hamptons, Hire Society Staffing, David N. Youdovin, Youdovin, SocietyStaff, Household Staffing, Household Staffing, Domestic Staffing, Household Help, The Help Company, thehelpcompany, Lindquist Group, Thelindquistgroup, Pavillion Agency, Pavillionagency, The Calender Group, Thecalendergroup, Tristate Domestic, Tristatedomestic, Hearland Domestic Staffing, Heartlanddomesticstaffing, Regal Domestic, Regaldomestic, Royal Domestic, royaldomestic, Almartino Domestic Staffing, Celebritystaffing, Celebrity Staffing, Robin Kellner, Robinkellner, Estate Domestics, Estatedomestics, Sittercity, Nanny Authority, Nannyauthority, Care, Penelopes people, Nannies, Private Chefs, Personal Chefs, Socialite, Celebrity, Movie Star, Millionaire, Billionaire Club, Billionaireclub, Private Clubs, Membership club, Luxury lifestyle, Luxury, Luxe, Four Seasons Hotel, Quintessential, Soho House, sohohouse, Yacht Charter, Yacht Staffing, Yacht Crew, Private Jet Staffing, Pilot staffing, Exclusive, Staffing, Forbes, Mansion Staffing, Estate Management, Household Manager, Butler, Valet, Housekeeper, Executive Housekeeper, Ladies Maid, Private Gym, Private Trainer, Wallpaper Magazine, The Lady magazine, Theladymagazine, Vogue magazine, Vanity fair, Horse&hound, Horseandhound, The economist, Economist, Condenasttraveler, Conde naste traveler, Ex pat Hong Kong, Personal Chef for hire, Mychefdirect, Chauffeur, Driver, Security, Baby nurse, New York Domestics, Hampton Domestic, Hamptons Nanny, Hamptons Housekeeper, Hamptons Chef, Driver, Security, Personal Assistant, Assistant, House Manager, HouseholdStaffing.com, Household Staffing, Household, Staffing, Domestic, Butler, House Manager, Nanny, Youdovin, David Y, David N., David N. Youdovin, Butler's Brand, Butlers Brand