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Job Title: Personal Assistant / House Manager
 
Posted By: Sofia Ziegler
Reference ID: PA-61
Live In/Out: Live-Out
Industry: Domestic
Job Type: Full Time
Location: NYC and Hamptons, NY US
Salary Offered: $100,000-$150,000 per year
Potential For Bonus: Yes
Benefits: Full, non-contributory benefits package, effective after 90 days
Experience Req: 7-15+
 
Description:

Private New York family seeks a naturally motivated, detail-oriented, and experienced Personal Assistant and House Manager to assist with the continuous coordination, management, and maintenance of their residence and organization of the principals’ personal and professional endeavors. The schedule consists of a five-day workweek, Monday - Friday, roughly 9am – 5pm daily, with OVERRIDING flexibility to work additional hours when needed and requested. The ideal candidate must thrive in unpredictable, high-pressured, and unstructured environments.

The family consists of Mr. and Mrs. and one young child and a second on the way. The ideal candidate is a self-starter who is swift, clever, and energetic. The candidate must be discrete and able to understand professional boundaries within the position. Additional duties include scheduling events for the family as well as coordinating activities for the principals’ child. The family owns two residences, one in the Hamptons, one in New York City. As such, additional position components will consist of traveling to the family’s seasonal residences as needed.

The division of this role is roughly 50% personal assistant-related tasks relating to the principals and 50% managerial tasks interacting with all vendors and contractors. Taking initiative and having a professional mindset is key to succeeding in this role. This individual must possess strong leadership and interpersonal skills to effectively be a liaison to domestic staff ensuring seamless organization and efficiency within the residences. The ideal candidate must be confident, reliable, hands-on, and possess the ability to quickly transform to any additional role when needed without being asked to do so.
 
 
Requirements:

• Serving as an all around gatekeeper to the principal
• Minimum 7-15+ years related experience
• Assisting with calendar planning, scheduling, commercial travel coordination, and meeting logistics
• Personal shopping, stock procurement, grocery shopping, running errands, and concierge work
• Demonstrating a hands-on approach to daily house maintenance
• Responsible for onboarding and training of additional household staff including scheduling and payroll and overseeing their related tasks and responsibilities
• Managing all vendor and contractor relationships including calendaring, accounts payable, project management, etc.
• Oversight of all deliveries, renovation projects and general maintenance of the residence; making client aware of any necessary repairs or purchases that are beyond the scope of the household staff
• Liaising new relationships, as well as maintaining previous relationships with residence vendors and contractors
• Ensuring the proper care of fine art, furnishing, and wardrobe
• Supervising renovations within the home, as well as additional home-related projects
• Maintaining vehicles to ensure guest readiness at all times
• Any additional tasks relating to Personal Assistant / House Manager roles as needed and upon request

 
 
Keywords: Personal Assistant / House Manager
 
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